As many of you know, Content Server is a robust, massive product with some gaping holes that at times can make it downright frustrating to work with. I’ve been bitten many times with the “we almost, pretty much, just about gave you exactly what you needed” syndrome of Content Server.
One such gap we at capSpire have sought to fill is in the area of Object and Usage Privileges. Object and Usage Privileges is a great feature that gives Content Server Administrators the ability to control and limit which users can create certain types of items. While this is an outstanding feature, it enforces these item-creation privileges at a global system level.
In other words – with the way the Object and Usage Privileges feature currently works – if we want to remove the ability of user Johnny to create compound documents in a certain area, he is then prohibited from creating them in the entire system. Many clients appreciate the feature, but as they begin to build out their taxonomies and structures, they quickly realize that in addition to controlling item creation at a global level, it would be great to have the ability to control item creation in specific locations.
So instead of Johnny being unable to create compound documents throughout the entire system, it would be more helpful to specify at a glance where Johnny can and cannot create compound documents.
This is precisely the problem we at capSpire have solved with our product PriSM! You can register for our free webinar to learn more and view a live demo of our latest release.
Here’s how it works. When you create a PriSM object, a simple, user friendly screen offers several options for you to customize the object’s privileges exactly how you want them. First, you choose the restriction type. Here you will have two options: you can choose to “Exclude” the list of selected items, or you can choose to “Limit to” the list of selected items. “Exclude” will do precisely that – it will remove the selected items from the “Add Items” list, while the “Limit To” option will shorten the “Add Items” list to only contain the selected items.
You also have the ability to set the Affected Group. By using this option, the PriSM configuration will be applied to any of the groups you select. If the option is left blank, then by default, it will apply to all Content Server users – and by all, I mean ALL! Even the Admin user and all users with elevated privileges are included in this group. This feature really helps keep everything simple because you know exactly who will be limited in content creation. It’s either the individuals in the group chosen – or everyone.
The next two areas let you select the items to which the PriSM configuration will apply. The first section is a list of all item types that can be added in the system, using the “Add Items” menu (this includes items like folders, documents, compound documents, etc.). The second section offers the ability to include/exclude volume subtypes (this includes items such as Personal Workspaces, Project Workspaces, etc.).
The last section lets you choose a location in Content Server to which this PriSM configuration will apply. If desired, you can select multiple areas to apply this PriSM to. All container types are selectable as locations that can be limited.
As you can see, capSpire’s PriSM is the only tool that gives Content Server users the flexibility to manage data creation with such granularity. Users can architect a precise permissions and privileges model that makes sense for their unique taxonomy.
capSpire is a global consulting and solutions company serving the Commodity Trade and Risk Management sector of the energy industry. Headquartered in the growing technology hub of Fayetteville, Arkansas, with an office in Tulsa, Oklahoma, capSpire has served over two dozen clients across North America and Europe. capSpire provides its clients with deep business and system expertise to simplify and streamline its commodity management functions for crude, natural gas, refined products, NGLs, coal, iron ore, agriculture and freight. Chief among its service offerings are IT strategy and planning, system selection, bespoke software development, implementation services, systems integration, complex enterprise content management and ongoing support.